Changes of Registration: Policy and Procedures

 

Policies regarding changes of registration are described at:  http://www.stolaf.edu/catalog/academicregs/coursereg.html

 

Drop/Add and Wait List Procedures

 

Changes of registration are processed at the Registrar’s Office during window hours:

Academic year hours: Monday – Friday 8:00 a.m. – 4:30 p.m. CLOSED daily during Chapel and Tuesdays, 8:45 a.m. – 9:45 a.m. for staff meeting

Summer hours:  Monday – Thursday 8:00 a.m. – 4:00 p.m., and Fridays 8:00 a.m. – noon except Tuesdays 8:45-9:45 a.m.

Changes of registration are processed via email only if the student is away from campus (e.g., on an off-campus program, on leave of absence, away for the summer).

ACADEMIC YEAR 2011-12

Registration for an INDEPENDENT STUDY/RESEARCH, INTERNSHIP, AUDIT, or OVERLOAD may ONLY be added with the complete and signed paperwork.

            ADDING an OPEN course:

Once the term has begun, instructor signature is required to add an open course.

Before the beginning of the term of the course:

o        Adds are processed at the registrar’s window year-round during window hours (see above)

o        Adds are NOT accepted via e-mail if a currently registered student is on campus

o        E-mail requests for drops are available:

§         Until September 1st at noon for fall semester, 2011-12

§         December 21st – January 2nd, 2012 at noon for interim, 2011-12

§         January 31st – February 4th at noon for spring, 2011-12

·         E-mail registrar@stolaf.edu

·         E-mail request MUST use St. Olaf e-mail address

·         E-mail request cannot cause a time conflict or overload
      

            ADDING a CLOSED course:

·  Instructor signature is required to add a closed course at any time

·  E-mail requests to add CLOSED courses are not valid unless the registrar also receives permission from the instructor or other designated department representative. 

 

           DROPPING a course

Once the term has begun, instructor signature is required to add a closed course.

 

Before the beginning of the term of the course:

o        Drops are processed at the registrar’s window year-round during window hours (see above)

o        Drops are NOT accepted via e-mail if a currently registered student is on campus

o        E-mail requests for drops are available:

§         Until September 1st at noon for fall semester, 2011-12

§         December 21st – January 2nd, 2012 at noon for interim, 2011-12

§         January 31st – February 4th at noon for spring, 2011-12

·         E-mail registrar@stolaf.edu

·         E-mail request MUST use St. Olaf e-mail address

·         E-mail request to drop should not put student at part-time status; any change of registration that puts a student at part-time status must be approved by the relevant class-year dean of students; students should also check with the Financial Aid Office to determine implications of part-time status on the student's financial aid award.

·         E-mail requests are NOT valid during the academic year  (except for the dates noted above)