Rolvaag Library Vault Policy

Access

Access to items in the Rolvaag Library Vault Collection is by appointment only. Appointments will be made during business hours: 8 a.m. to 5 p.m., Monday through Friday. When submitting the appointment request form, the item(s) to be viewed should be listed. Items in our special collections can be searched in Bridge.

Library Special Collections Request Form

Patrons applying to access materials from the vault must have an Ole Card or, if not affiliated with St. Olaf College, you will be asked to provide another form of photo-identification. Materials will be retrieved and ready to use under the supervision of the staff member with whom you made the appointment.

All items will be returned to the vault before the library closes. Patrons who wish to use vault materials more than one day in a row must request further appointments.

If you have any questions about locating or using vault materials, please contact the reference desk.

Use of Materials

Patrons are reminded of the following rules for use:

  • Materials are for in-library use only in the designated area.
  • Absolutely no food or liquids of any kind on or around the designated area.
  • Gloves and a reading stand should be used as directed by library staff.
  • Pencils only in the area of the document for making notes.
  • Bags may not be brought into the designated area. Library staff will make arrangements for securely storing personal items while working with the document.
  • Follow all other rules for use as described by library staff.

Photocopying and Scanning

If approved, any duplication of vault materials will be performed by library staff for a fee, plus shipping costs. Decisions to photocopy or scan will be made on a case-by-case basis.

Class Use

St. Olaf faculty may wish to use the resources in our vault collection in their classes. While we cannot allow vault materials to be used outside the library, we will work with you to find a space in the library where the materials can be viewed by the group under the supervision of a library staff member. Please use the appointment request form and specify that you are requesting for class use.

Anyone requesting exceptions to the rules above must speak with the College Librarian.